Comparing Intranet Solutions? Find the Right Fit for Your Business
Are you comparing intranet solutions for your small business or enterprise?
If you find yourself in the market for an intranet solution, you’re likely acquainted with SharePoint and its alternatives: Google Workspace, Confluence and Huddle. Each of these platforms offers its own unique features and benefits, however, SharePoint is currently the leading intranet solution on the market.
Why? Because It grows as you grow.
No matter how big or complex your needs are, SharePoint can handle them. It offers cloud or hybrid options, allows you to adjust your storage as you go, and enables users to enjoy a smooth and fast experience. SharePoint is always ready to meet your changing needs and help your business achieve its goals.
While many rely on SharePoint’s quality and popularity, there are still many viable alternatives to choose from. Let’s dive right into a detailed comparison of each workspace:
SharePoint
As the leading intranet solution on the market, SharePoint stands out for its comprehensive and customizable platform tailored for creating and managing intranet sites. It offers an array of features including document management, collaboration spaces, workflows, dashboards and news.
What sets SharePoint apart is its seamless integration with other Microsoft 365 tools like Outlook, Teams, OneDrive and Power BI, enhancing communication, productivity and data analysis. Additionally, SharePoint’s scalability allows it to accommodate the evolving needs of organizations, whether in terms of user base, data volume or functionality. With options for both cloud-based services and hybrid deployments, flexible storage plans and adaptive design, SharePoint ensures optimal performance and stability for any business.
Google Workspace
A suite of online tools designed to facilitate team collaboration, Google Workspace includes popular applications such as Gmail, Drive, Docs, Chat and Sites. Among its advantages are its affordable per-user cost, seamless integration of email, chat and video conferencing, and generous storage capacity per user. However, Google Workspace may lack some intranet-specific features, relies on a folder and file-based organization structure, and offers limited customer support.
Confluence
Confluence is an online platform primarily focused on creating and managing wikis, documents and knowledge bases for teams. Confluence boasts reasonable pricing, extensive text editing and formatting options, and compatibility with other Atlassian products like Jira and Trello. Nevertheless, its complex interface, limited customization options and reliance on third-party plugins for certain features can pose challenges for users.
Huddle
Huddle is another online platform aimed at facilitating secure file sharing, document collaboration and knowledge management. The key strengths of Huddle include advanced permissions settings, easy internal and external communication channels, and robust security measures suitable for government-level use. However, it may lack certain instant collaboration tools such as real-time chat, integrations with other software and, reportedly, responsive customer support.
A Pricing Chart for Comparing Intranet Solutions
| Capability | SharePoint | Google Workspace | Confluence | Huddle |
|---|---|---|---|---|
| Price per user | Starts from $5/month | Starts from $6/month | Starts from $5/month | Starts from $20/month |
| Low code programmability | Yes, with Power Apps and Power Automate | Yes, with AppSheet and Google Apps Script | Yes, with low-code macros and templates | No, requires custom development |
| Security | High, with encryption, auditing and retention policies | High, with encryption, backup and security center | High, with encryption, backup and access controls | High, with encryption, permissions and government-level security |
| Scalability | High, with cloud-based and hybrid options, flexible storage plans, and adaptive design | High, with cloud-based and scalable infrastructure, unlimited storage plans, and responsive design | Medium, with cloud-based and self-hosted options, limited storage plans, and customizable design | Low, with cloud-based and fixed infrastructure, restricted storage plans, and rigid design |
| Specific features | Document management, collaboration spaces, workflows, dashboards and news | Email, chat, video conferencing, document sharing and co-authoring | Team wikis, documents, knowledge bases and rich text editing | File sharing, document collaboration and knowledge management |
The Benefits of Having an Intranet Solution for Your Business
- Centralized information: An intranet provides a centralized platform where employees can access important information, documents and resources. This reduces the time spent searching for information and promotes collaboration and knowledge sharing among team members.
- Improved communication: With features like instant messaging, discussion forums and news updates, an intranet facilitates seamless communication within the organization. This fosters a more connected and informed workforce, leading to increased productivity and efficiency.
- Streamlined workflows: By automating repetitive tasks, workflows and approval processes, an intranet helps streamline business operations and improve overall efficiency. This allows employees to focus on value-added activities and projects, driving business growth.
- Enhanced collaboration: An intranet promotes collaboration by providing tools for document sharing, co-authoring and project management. Teams can work together more effectively, regardless of their location, leading to better outcomes and faster decision-making.
- Data security and compliance: With built-in security features such as access controls, encryption and audit trails, an intranet helps safeguard sensitive data and ensure compliance with regulatory requirements. This reduces the risk of data breaches and protects the reputation of the organization.
Which Intranet Solution Will You Choose?
Trusted by over 200 million users across 300,000 organizations worldwide, SharePoint’s versatility and scalability make it the preferred choice for intranet solutions.
SharePoint is the leading intranet solution in the market because it can grow with you. No matter how big or complex your needs are, SharePoint can handle them. It’s always ready to meet your changing needs and help you achieve your goals. Plus, you can rely on SharePoint’s quality and popularity.
At SkyTerra, we don’t just obsess over your technology, we obsess over your business. We design user-friendly Microsoft 365 SharePoint intranet solutions that help your company reach its goals. No matter what intranet solution you choose for your business, you need a managed IT services provider to help you make sure it’s the right one. Contact us today for help with comparing intranet solutions for your organization.
